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10-07-2021 Questions and Answers

10-07-2021 Questions and Answers 1200 628 Jill Pioter

Q:  What are the consequences if a Conference refuses to make Home Visits?

A:  No consequences are imposed. However, as Council leaders we must continue to encourage and advocate the fact that Home Visits are what makes us unique and unlike other charitable organizations. The Rule, Part III, Statute 8 clearly states: “Visits to those in need should be made in their environment.” We recognize that personal safety, COVID and other local factors may make such visits at times difficult to achieve. There are also some Conferences organized as Special Works Conferences. Leaders are asked to do their best to help members grow in spirituality though the experience of our basic Home Visit, conducted as “close to the customer” as possible.

Q:  Is the Society okay with Conferences using their Archdiocese parishes revolving accounts (PRF) instead of savings accounts?

A:  PRF accounts are acceptable if they are not comingled with parish funds, SVdP has sole access to the funds, and the funds are accessible immediately. These sort of agreements are rare; often the Pastor has funds access. Therefore such accounts must be viewed with great scrutiny and backed up with strong documentation.

Spanish Questions & Answers

P: ¿Cuáles son las consecuencias si una Conferencia se niega a realizar visitas domiciliarias?

R:  No se imponen consecuencias. Sin embargo, como líderes del Consejo, debemos continuar alentando y defendiendo el hecho de que las visitas domiciliarias son lo que nos hace únicos y diferentes a otras organizaciones caritativas. La Regla, Parte III, Estatuto 8 establece claramente: “Las visitas a aquellos en necesidad deben hacerse en su ambiente.” Reconocemos que la seguridad personal, el COVID y otros factores locales pueden hacer que, en ocasiones, estas visitas sean difíciles de lograr. También hay algunas Conferencias organizadas como Conferencias de Trabajos Especiales. Se pide a los líderes que hagan todo lo posible para ayudar a los miembros a crecer en espiritualidad a través de la experiencia de nuestra visita domiciliaria básica, realizada lo más “cerca del cliente” como sea posible.

P: ¿Está la Sociedad de acuerdo con que las Conferencias utilicen las cuentas rotativas parroquiales de la Arquidiócesis (PRF) en lugar de cuentas de ahorro?

R: Las cuentas de PRF son aceptables si no están combinadas con fondos parroquiales, SVdP tiene acceso exclusivo a los fondos y los fondos son accesibles de inmediato. Este tipo de acuerdos son raros; a menudo, el pastor tiene acceso a fondos. Por lo tanto, estas cuentas deben ser examinadas con gran escrutinio y respaldadas con documentación sólida.

Council Responsibilities to The Society

Council Responsibilities to The Society 1200 628 Jill Pioter

Two documents on the National Council website — What Is Expected of an Archdiocesan/Diocesan Council and What Is Expected of a District Council — clearly explain what a Council should be doing. A few key reminders are listed below. As part of the Society of St. Vincent de Paul, the Council will:

  • Accept and strive to achieve our stated missions.
  • Operate within the Rule, Manual, Nationally Approved Bylaws, and Resolutions of the Society.
  • Report annually on a timely basis on its activities and results.
  • Take part in the larger Society by attendance at meetings and participating in Regional or National Committees when asked to do so.
  • Share all best practices, processes, or procedures with other Councils whenever possible.
  • Actively promote training and formation of its members.
  • Develop a program of extending our work to those parishes within our Diocese that have no Conference.
  • Do everything possible to strengthen the spiritual life of its members.

We thought focusing attention on these expectations at the start of a new fiscal year would be helpful.

In addition to the documents linked above, another useful areas of the website that’s worth checking out is: https://members.ssvpusa.org/information-for-members/standards-of-excellence/.

Owners and Stakeholders – Part Two

Owners and Stakeholders – Part Two 1200 628 Jill Pioter

Last week we discussed five groups of people who should be considered stakeholders in what we do as Vincentians. Here are five additional groups:

  • Collaborative Nonprofit Organizations
  • Governmental Entities
  • The Community At Large
  • The Local Bishop (in the case of all Catholic organizations)
  • Pastors and Clergy (in the case of any Catholic organization supported by a parish)

Other nonprofit organizations are stakeholders. We all share a common goal to some degree. All nonprofits influence other nonprofit organizations in their community. Especially important are those nonprofits that we partner with. If the Society does something to damage its reputation, then those that collaborate with it also may suffer collateral damage.

Every nonprofit needs other nonprofits to accomplish larger projects. With diversity of missions nonprofits can share the overall needs of those served by sharing our strengths with each other. For example, a person may need shelter that is provided by another nonprofit while the same person also needs clothing or food that is available from our Society.

The city, county, state and federal governments are additional stakeholders. Nonprofits and their volunteers are significant contributors to the support of the responsibilities of all these governmental entities. If federal and state governments did not allow donations to nonprofits to be tax-deductible, much of our work would be impossible to fund. If nonprofit organizations did not exist, it would be left up to the governing bodies to provide necessary services to the public. Government agencies are very interested in what is done, how it is done, and the level of effectiveness and efficiency with which it is accomplished. They are also responsible to ensure that all laws are followed and that services provided do no harm to those who are served.

The entire community is a stakeholder. It has an interest in how those in need are served. The overall community and its image are improved when the disadvantaged are taken care of. The community is then thought of as a better place to live, raise children and experience a better quality of life. Where the care of those in need is provided by nonprofits, the taxes necessary for broader social services are lessened.

Residents of the community often consider themselves “owners” of our Society. Because the people of the community see our work, some become donors, some volunteer and some know of someone who was served. Most agree with our work and readily identify with what we do
even though they may not be directly involved. They may simply know that the Society of St. Vincent de Paul is in their community and helping the poor. That knowledge is important to them.

The finances of the nonprofit corporation are also more important to a wider community than the finances of a for-profit. Everyone who contributes in some way, who receives services, or who simply knows about its work consider themselves an owner or stakeholder. There is a perceived level of stewardship by the community. They expect the nonprofit to be run efficiently and that the money donated or granted to it goes toward intended programs. In fact, many people believe that nonprofit organizations should have plain, inexpensive offices and equipment. To them it is an indication that most of the donations are given to the poor and not to the people running the nonprofit. The people of the community will not tolerate what they consider to be excessive salaries. In their eyes a nonprofit employee is really a dedicated volunteer and does the work because of a love of the mission and not for a well-paid job. For many employees that is a reality.

In our Society we recognize the need to maximize the amount of our donations that goes directly to those in need. But that maximization cannot come at the expense of our employees who deserve adequate wages. The Society’s Voice of the Poor Committee has developed a policy
about a just wage for our employees. That policy has been approved by the National Council Members.

In the case of Catholic organizations, the local Bishop is responsible for all activities related to the Church in his Diocese. Because our Society is in the Diocese at the pleasure of the Bishop, he is a stakeholder. He allows us to be in the parishes because of our close relationship to the Church and the work we do for Christ’s poor. Because the way we operate directly reflects on the Diocese in the eyes of the community, and because our Society also contributes to the spiritual growth of its members and evangelizes by its members’ actions, the Bishop has great
interest in what we do. He knows that we assist in fulfilling the Church’s preferential option for the poor. This vital relationship requires regular and close attention. Keeping your Bishop informed about the activities and achievements of your Council should be a high priority.

Pastors and Clergy are stakeholders for reasons similar to those of the Bishop. Our presence in the parish helps the pastor and other clergy serve the poor and relieves the parish burden of responding to the needs of people coming to the Church for assistance. Always keep in mind that St. Vincent de Paul serves in the parish with the pastor’s permission.

The source of this article is Governance: Council and Board, the original version of which was authored by former National Vice President Terry Wilson.

Owners and Stakeholders – Part One

Owners and Stakeholders – Part One 1200 628 Jill Pioter

Have you ever considered the audiences you have as a Vincentian and especially as a Vincentian leader? Whether you are a Conference or Council President, a member of a Board of Directors, serve on a Committee or are an active or associate member of a Conference there are a number of people to whom you are accountable, are your audience, or have a stake in what you do and how you do it. We call these people “stakeholders.”

In for-profit companies the finances are mainly of interest to those who own the corporation or those interested in becoming owners. Nonprofit corporations, however, have many “owners,” also known as stakeholders. This week we’ll discuss five of these groups and next week an additional five.

  • Members
  • Those They Serve
  • Donors
  • Volunteers
  • Employees

Let’s talk about these one at a time:

Members

Members are stakeholders. In the Society of St. Vincent de Paul, most Vincentians consider their work to be a vocation. They believe in the mission and have invested heavily with their time, talent, and resources to help achieve it. More than that, it is often their very way of life.

The needs of those served make them stakeholders. For example, our Society’s mission is carried out by supplying people in need with services and goods they require to live a decent life. In many cases our help is the difference between the abject poverty of living on the street or the peace of having a place of their own in which to live.

Our Society’s work goes beyond food, shelter, clothes, furniture, etc. When life circumstances such as illness, job loss or poor decisions fall heavily on a person or family, Vincentians can bring hope, share our spirituality, and provide at least for basic needs.

Donors

Donors make our work possible. They want to be sure their donations are used to achieve the greatest amount of benefits for the program to which they contributed. Even though they know it is not possible, they would like every dollar they give to go directly to those in need.

Donors give of their time and money because they believe in what we do and how we do it. They want to find a way to give to the poor or make a difference in someone’s life. Our Society and the way we operate gives them confidence that their support will achieve their desires to help those in need.

Volunteers

Volunteers are closely aligned with any nonprofit, especially ours. They desire to contribute to those in need and to give back to the community for their own good fortune. They see the Society as a well-run organization that knows how to reach those in need and assist them. It is not uncommon that a volunteer will eventually become a member.

Employees

Employees work for any corporation or business to provide for their own needs. In our Society they become our partners in our mission. More than that, they become believers in our work and who we are. We expect them to present themselves to those we serve and the public in the same way a member does. They are often so involved that you find it hard to separate them from our Vincentian members.

They are true stakeholders because they both support and foster the mission and because they need to earn a living. Some may even be willing to continue to work for less than they can earn elsewhere. The Society has a responsibility to pay a living wage and provide necessary benefits. All members of the Society must ask: How can we live out our mission to help others if our own employees are underpaid?

The source of this article is Governance: Council and Board, the original version of which was authored by former National Vice President Terry Wilson.

Benefits of National Solidarity

Benefits of National Solidarity 1200 628 Jill Pioter

The Benefits of National Solidarity
(Services Subsidized by the Operating Budget)

Conference & Council Support
  • Fundraising
    > Fund Development Training
    > National Friends of the Poor® Walk/Run
    > National Friends of the Poor® Grants
    > National Vehicle Donation Program
    > Assistance with Major Gift Solicitation
    > Planned Giving Tool Box
    > Accessible Development Resources
    > Corporate Giving Program Template
    > National Meetings Fundraising Program
    > Individual Development Consultation
    > Domestic/International Disaster Relief
    > Online Giving Program
    > Coordination of Major Gifts
    > Building Endowment Fund
  • Youth and Young Adult Support
  • Information Technology Services and Support
  • Financial Advice
  • Meeting Management
  • Thrift Store Consultation
  • SVdP Housing Program Information
  • Support for New Councils and Conferences
  • Aggregation and Institution Process
  • New Member Recruitment: Invitation to Serve
  • Best Practices: Identification, Publication and Promotion
  • Publications, Handbooks and Forms (many available in Spanish)
  • Governance: Training/Accountability/Compliance with the Rule, Bylaws, Policies, Procedures and Laws
  • Licensed Trademark Protection of our name
  • Problem Solving (Governance, Ethical, Legal, Spiritual and Technical)=
Communications/Public Relations
  • Media Outreach and Promotion
  • Editorial and Public Relations Support
  • Frederic’s E-Gazette (includes SVdP in the News)
  • Logo and Graphics Branding
  • The Society DVD
  • National Websites
    > Public
    > Members
    > Youth and Young Adults
    > Haiti
    > National Vehicle Donation Program
    > Friends of the Poor®
    > Development
    > Membership Database and Tutorial
    > National Stores
Vincentian Spiritual Formation
  • Serving in Hope
  • Vincentian Reflections
  • Ozanam Orientation
  • Retreats and Workshops
    > National Meetings
    > Midyear Meetings
    > Regional Meetings
  • Invitation for Renewal Leadership Program
  • Vincentian Servant Leadership Pathways
  • Vincentian Celebrations Notebook
  • Spiritual Advisors
    > Training
    > Handbook
  • Formators
    > Training
  • Heritage Pilgrimage to Paris
  • Formation and Training Materials
  • SVdP Resources
Advocacy Support
  • Voice of the Poor Resources
  • Immersion Re-entry Program
  • Legislative Update
  • Poverty in America DVD
  • Maintaining Relationships with Elected Officials
Management of the National Council
  • National Office Administration
    > Accounting
    > Payroll
    > Accounts Receivable/Payable
    > Human Resources: Resources, Records, Benefits
    > Building and Equipment
  • Professional and Staff Support for National Committees
  • Professional and Staff Support for National Officers
  • Meeting Management (National, Midyear, Regional, National Board
  • Development for National Council
    > Annual Giving
    > Programmatic Solicitations
    > Online Giving
    > Planned and Major Gifts
    > Foundation Solicitation
    > Corporate Sponsorships
    > Consultation and Collaboration With Other SVdP Fundraisers
  • Strategic Plan Implementation
    > I. Expand and strengthen our network of friends
    > II. Encourage and support Vincentians on their spiritual journey
    > III. Advocate for and work towards a more just world
    > IV. Promote deeper and meaningful relationships with those we serve
    > V. Develop, improve, and expand services
  • Episcopal Advisor Relationships
  • Management and Disbursement of Domestic and International Disaster Funds
  • IRS Nonprofit Group Exemption
  • National Group Insurance
  • Domestic and International Twinning (Solidarity With the World’s Poor)
  • Consolidation and Preparation of Annual Report
  • Coordination of National Election
  • Collection/Disbursement of International, National and Regional Solidarity Dues
  • Conflict Resolution Team for Councils and Conferences
  • Maintain National Archives
Maintaining Relationships With
  • International Council and Vincentian Family
  • U.S. Bishops
  • Catholic Charities
  • Campaign for Human Development
  • Catholic Relief Services
  • Catholic Health Association

What Makes a Good Board Member?

What Makes a Good Board Member? 1200 628 Jill Pioter

It’s important to know what is involved in being a good Board member.

BoardSource, considered the premier voice of nonprofit governance, notes that “While all effective Board members understand and meet their basic responsibilities, truly exceptional Board members do more. They go beyond the basics and pay attention to how they approach Board service. These six characteristics build on straightforward Board duties and focus on key traits of exceptional Board members.”

Click here to read the BoardSource article which explains each characteristic.

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